Lead Hunting and Bid Setting Services
Lead hunting and bid setting from Efficiency HQ — proactive outreach and quote follow-up that turns quiet pipelines into booked revenue.
Most growing businesses lose revenue because no one follows up — not because the work is bad. April Dodson calls this the contractor’s trap: too much technical work, no time to chase quotes. For example, a quote sits in an inbox. A bid never gets the second call. Efficiency HQ built lead hunting and bid setting to fix that gap — and no two engagements look the same, because no two businesses do.
Every engagement, one vetted US team
- Proactive outbound calling to fresh prospects, built around your voice and your services
- Quote follow-up on every outstanding bid until close, decline, or reschedule
- CRM-native scheduling that drops confirmed appointments onto your calendar
- Speed-to-lead response on every new inquiry — fast enough to beat slower competitors
- A vetted, background-checked, drug-tested US team that learns your workflow
- Real-time Action Reports showing where each hour went and what it produced
- Integration with ServiceTitan, Jobber, Housecall Pro, TaxDome, HighLevel CRM, and 150+ platforms
- Agency team, dedicated VA, or hybrid human-and-bot coverage — your choice
A five-step rollout
Every account follows the same five-step rollout. Timing varies by industry, but the structure stays the same.
Discovery
First, we map your services, ideal client, CRM, and current pipeline.
Script Build
Next, we write outbound scripts and follow-ups in your voice. You approve every word.
CRM Setup (Optional)
Then, we integrate inside your existing platform — whether ServiceTitan, TaxDome, HighLevel, or custom. CRM connection is a paid add-on; if you skip it, your team still gets every result by email or text.
Launch
Once live, outbound calls begin. We calibrate weekly based on what converts.
Report
Finally, every action logs in real time. You see what each hour produced.
The most common cause is no follow-up — not pricing or service quality. Prospects usually pick the first business that responds, not the cheapest. Businesses without a dedicated lead hunting and bid setting system lose deals they earned the right to win, often within 24 hours of the initial inquiry.
Frequently asked questions
Pricing depends on call volume, CRM complexity, and whether you run an agency team, dedicated VA, or hybrid coverage. Most clients see ROI within 60 days.
Most engagements launch within two to three weeks. First, discovery and script build take week one. Next, CRM setup takes week two. Finally, outbound calls begin in week three.
Yes. We support ServiceTitan, Jobber, Housecall Pro, TaxDome, QuickBooks Online, HighLevel CRM, and 150+ platforms. Additionally, if you do not see yours above, we likely still support it — or we build a workaround.
Yes — and if your industry is not on the list below, we still build a custom fit. Specifically, we support home services, professional services, medical offices, and manufacturers. We design every engagement around your services and your CRM — never a template.
The spear, not the safety net
Generic answering services take messages. Freelance VAs disappear when sick. By contrast, neither hunts. Efficiency HQ — formerly Bidslot — works as the spear, not the safety net. We hunt, qualify, and book the clients you want. We trust human discernment over AI scripts on every high-stakes call.
Founder April Dodson built this system in 2002 after running headfirst into the contractor’s trap herself. Her cold-calling and follow-up system generated $160,000 in revenue its first year. We refined it into Accountability-as-a-Service in 2014 — the transparency engine that time-logs every call, email, and task to your specific account. We tailor every lead hunting and bid setting engagement to your industry, your CRM, and your pipeline.
More sales & operations services
Ready to Turn Quiet Leads Into Booked Revenue?
Lead hunting and bid setting done right does not require new software or new staff. Whatever your industry, your CRM, or your pipeline looks like, Efficiency HQ designs a one-of-a-kind solution around what you already have. We work today's pipeline, answer tomorrow's calls, and fill next month's calendar with the clients your team wants to close.